ViDA, raportointi ja data: mitä EU:n ALV-uudistus tarkoittaa ERP:n kannalta
ViDA (VAT in the Digital Age) muuttaa tapaa, jolla yritykset raportoivat verotietoja. ERP-järjestelmä on avainasemassa, koska se kokoaa kaiken datan yhteen paikkaan.
"ViDA (VAT in the Digital Age) is changing the way companies report tax information. An ERP system is key because it gathers all data – sales, purchases, inventory, and accounting – in one place. In this article, we will go through what ViDA means for ERP and how a small business can prepare."
"ViDA in general"
"ViDA (VAT in the Digital Age) is an EU Commission reform that digitalizes VAT reporting. The main change is a shift to invoice-level, near real-time reporting."
"This means that invoice data will be reported to authorities automatically – no more separate monthly or quarterly declarations in their current form."
"For a small business, ViDA practically means one thing: data must be in order and in a structured format."
"One common data – the role of ERP"
"Successful implementation of ViDA requires that the company's data is consistent and reliable. Eemel ERP offers a solution to this:"
- "Sales data: orders, quotes, and invoices in the same system"
- "Purchase data: purchase orders and purchase invoices linked to inventory and accounting"
- "Inventory data: balances, movements, and valuation in real-time"
- Accounting data: all the above is automatically transferred to accounting
When data is in one place, real-time reporting required by ViDA is technically simple.
Master data for SMEs
Master data refers to a company's key data records. The most important for ViDA are:
- Customer register: correct names, addresses, business IDs, and VAT identifiers
- Supplier register: up-to-date supplier information
- Product register: product VAT rates, HS codes (customs tariff codes), and units
- Chart of accounts: correct accounting accounts and VAT codes
The quality of master data is decisive: if a customer's VAT ID is incorrect, the ViDA report will be rejected.
Five-point list: prepare for ViDA
- Clean up master data: check customer, supplier, and product register information
- Adopt e-invoicing if you haven't already
- Ensure your ERP produces structured data (EN 16931 compliant)
- Automate accounting and VAT code handling
- Follow Tax Administration and EU announcements on ViDA's schedule
Loe lisaks about project profitability and time tracking in our project management article.
Practical example: wholesale and VAT reporting
A small wholesale company sells products to Finland and Sweden. Currently, the VAT declaration is done monthly, and a separate recapitulative statement is made for EU sales.
With ViDA:
- Invoice data is reported automatically in real time from the ERP
- The separate recapitulative statement will be removed
- VAT codes and customer identifiers must be correct in master data
- ERP's structured data meets ViDA's requirements without additional work
Try it in practice
Eemel ERP combines sales, purchases, inventory, and accounting. Structured data and automatic reporting are ready for ViDA's requirements.
Start for freeFrequently asked questions
When will ViDA come into force?
The digital reporting requirements are expected to come into force in phases between 2028 and 2030. The schedule may be refined.
Does the ERP system need to be changed because of ViDA?
Not necessarily, if your system supports structured data and e-invoicing. Eemel ERP is already ready.
What does master data mean in practice?
Basic information of customers, suppliers, and products: names, addresses, business IDs, VAT identifiers, product codes.
Does ViDA apply to small businesses?
Yes, at least regarding structured data and e-invoicing. There may be simplifications for small businesses.
How does ERP help with ViDA?
ERP collects all data in one place and produces it in a structured format. The reporting required by ViDA happens automatically.
This article is general in nature and does not constitute legal advice.