Projektinhallinta, tuntikirjaus ja kannattavuus: miten ERP pitää katteen kunnossa

"In small business projects, margins typically disappear for three reasons:"

1. "Hours are not recorded in real-time: an employee estimates at the end of the week how many hours were spent. The actual number of hours is often greater than the estimate."
2. "Extra work is done without invoicing: the customer asks for a 'small change' which actually takes hours. Small extra tasks accumulate."
3. "Margins are not tracked during the project: profitability only becomes clear when the project is over and the invoice has been sent. By then, it's too late to correct."

"According to research by PMI (Project Management Institute), organizations with mature project management practices are significantly more likely to achieve their goals and less likely to exceed budgets."

"Eemel ERP brings project management, time tracking, budgeting, and invoicing into one place:"

• "Time tracking: employees record hours directly to the project from mobile or browser"
• "Real-time margin tracking: you can see at any time how many hours and money have been spent on the project vs. budget"
• "Automatic invoicing: hours and materials can be invoiced directly from the project"
• "Anomaly alerts: the system warns when the budget is being exceeded"

"These three basic rules keep margins in check:"

1. "Record hours on the same day: relying on memory at the end of the week leads to under-recording. The same-day rule significantly improves the accuracy of recordings."
2. "Agree on additional work in writing before starting it: a 'small change' must be priced and approved before the work is done."
3. "Check margins weekly: don't wait until the end of the project. A weekly report reveals anomalies in time."

"The biggest benefit of an ERP system is data consistency:"

• "Recorded hours are directly transferred for invoicing – no separate Excel lists"
• "Invoice is generated based on project data – no manual copying"
• "Invoiced amounts appear automatically in accounting"
• "The true margin of the project is always up-to-date"

"A five-person IT consulting company did customer projects at a fixed price. Profitability varied wildly: some projects were very profitable, others were loss-making."

"The implementation of Eemel ERP revealed the reason: time entries were inaccurate and additional work was not invoiced."

"After the change:"

• "Hours are recorded daily with a mobile app"
• "Additional work is approved by the customer before starting"
• "Project margin is displayed in real-time on the dashboard"
• "Profitability significantly improved in six months"

This article is general in nature and does not constitute legal advice.