ViDA, raportointi ja data: mitä EU:n ALV-uudistus tarkoittaa ERP:n kannalta
ViDA (VAT in the Digital Age) muuttaa tapaa, jolla yritykset raportoivat verotietoja. ERP-järjestelmä on avainasemassa, koska se kokoaa kaiken datan yhteen paikkaan.
ViDA (VAT in the Digital Age) changes the way businesses report tax information. An ERP system is key, as it consolidates all data – sales, purchases, inventory, and accounting – in one place. In this article, we'll go through what ViDA means for ERP and how a small business can prepare.
ViDA in general
ViDA (VAT in the Digital Age) is an EU Commission reform that digitalizes VAT reporting. The key change is the transition to invoice-specific, near real-time reporting.
This means that invoice data will be reported to authorities automatically – no more separate monthly or quarterly declarations in their current form.
For small businesses, ViDA practically means one thing: data must be in order and in a structured format.
One common data – the role of ERP
Successful implementation of ViDA requires that a company's data is consistent and reliable. Eemel ERP offers a solution for this:
- Sales data: orders, quotes, and invoices in the same system
- Purchase data: purchase orders and purchase invoices linked to inventory and accounting
- Inventory data: stock levels, movements, and valuation in real time
- Accounting data: all of the above is automatically transferred to accounting
When data is in one place, real-time reporting required by ViDA is technically simple.
Master data for an SME
Master data refers to a company's key information registers. The most important ones for ViDA are:
- Customer register: correct names, addresses, business IDs, and VAT identifiers
- Supplier register: up-to-date supplier information
- Product register: product VAT rates, HS codes (customs tariff numbers), and units
- Chart of accounts: correct accounting accounts and VAT codes
The quality of master data is crucial: if a customer's VAT ID is incorrect, the ViDA report will be rejected.
Five-point list: prepare for ViDA
- Clean up master data: check information in customer, supplier, and product registers
- Adopt e-invoicing if you haven't already
- Ensure your ERP produces structured data (EN 16931 compatible)
- Automate account assignment and VAT code handling
- Follow announcements from the Tax Administration and the EU regarding ViDA's schedule
Read more about project profitability and time tracking in our project management article.
Practical example: wholesale trade and VAT reporting
A small wholesale company sells products in Finland and Sweden. Currently, the VAT declaration is made monthly, and a separate recapitulative statement is made for EU sales.
With ViDA:
- Invoice data is reported automatically in real-time from the ERP
- The separate recapitulative statement will be removed
- VAT codes and customer identifiers must be correct in the master data
- ERP's structured data meets ViDA's requirements without additional work
Try it in practice
Eemel ERP brings together sales, purchases, inventory, and accounting. Structured data and automatic reporting are ready for ViDA's requirements.
Start for freeFrequently asked questions
When will ViDA come into force?
Digital reporting requirements are expected to come into force in phases between 2028 and 2030. The schedule may be refined.
Do I need to change my ERP system because of ViDA?
Not necessarily, if your system supports structured data and e-invoicing. Eemel ERP is already ready.
What does master data mean in practice?
Basic information about customers, suppliers, and products: names, addresses, business IDs, VAT identifiers, product codes.
Does ViDA affect small businesses?
Yes, at least concerning structured data and e-invoicing. There may be simplifications for small businesses.
How does ERP help with ViDA?
ERP collects all data in one place and produces it in a structured format. The reporting required by ViDA happens automatically.
This article is general in nature and is not legal advice.