Projektinhallinta, tuntikirjaus ja kannattavuus: miten ERP pitää katteen kunnossa
Projektikannattavuus katoaa usein huomaamatta: tunnit eivät kirjaudu, lisätyöt tehdään ilmaiseksi ja katetta ei seurata. Käymme läpi kolme sääntöä, joilla projektin kannattavuus pysyy hallinnassa.
Project profitability often disappears unnoticed: hours are not logged, additional work is done for free, and margins are not tracked. In this article, we will go through why margins disappear, how an ERP system helps, and three rules to keep project profitability under control.
Why do margins disappear?
In small business projects, margins typically disappear for three reasons:
- Hours are not logged in real time: the employee estimates at the end of the week how many hours were spent. The actual number of hours is often greater than the estimate.
- Additional work is done without invoicing: the customer asks for a "small change" that in reality takes hours. Small additional works accumulate.
- Margin is not tracked during the project: profitability is only discovered after the project is over and the invoice has been sent. By then, it's too late to fix.
According to studies by PMI (Project Management Institute), organizations with mature project management practices are significantly more likely to achieve their goals and exceed budgets less often.
How does ERP help?
Eemel ERP collects project management, time logging, budgeting, and invoicing in one place:
- Time logging: employees log hours directly to the project from mobile or browser
- Real-time margin tracking: see at any time how many hours and money have been spent on the project vs. budget
- Automatic invoicing: hours and materials can be invoiced directly from the project
- Anomaly alerts: the system warns when the budget is about to be exceeded
Three rules for a profitable project
These three basic rules keep the margin in order:
- Log hours on the same day: logging from memory at the end of the week leads to under-logging. The same-day rule significantly improves the accuracy of logging.
- Agree on additional work in writing before starting it: a "small change" must be priced and approved before the work is done.
- Check margin weekly: don't wait until the end of the project. A weekly report reveals anomalies in time.
Integration: hours → invoice → accounting
The biggest benefit of an ERP system is the consistency of information:
- Logged hours are transferred directly for invoicing – no separate Excel lists
- The invoice is generated based on project data – no manual copying
- Invoiced amounts appear in accounting automatically
- The true project margin is always up-to-date
Practical example: IT consulting firm
A five-person IT consulting firm carried out client projects at a fixed price. Profitability varied wildly: some projects were very profitable, others were loss-making.
The implementation of Eemel ERP revealed the cause: time entries were inaccurate, and additional work was not being invoiced.
After the change:
- Hours are logged daily using a mobile application
- Additional work is approved by the client before starting
- Project margin is visible in real-time on the dashboard
- Profitability improved significantly in six months
"Try it in practice"
"Eemel ERP's project management, time tracking and margin tracking in one package. See true profitability in real time."
"Try 14 days for free""Frequently Asked Questions"
"How does time tracking improve profitability?"
"Accurate time tracking reveals where time is really spent. Without it, extra work and overtime remain hidden, and margins disappear."
"Can Eemel ERP track margins in real time?"
"Yes. Project budget, hours spent, and materials are visible on the dashboard in real time."
"How should additional work be managed?"
"Agree on additional work in writing before starting it. In Eemel ERP, additional work can be recorded as a separate work phase and invoiced automatically."
"Does ERP integrate with invoicing?"
"Yes. Eemel ERP integrates with Eemel Invoicing, so hours and materials can be invoiced directly from the project."
"Is Eemel ERP suitable for small businesses?"
"Yes. Eemel ERP is designed especially for SMEs – easy to use and affordable."
"This article is general in nature and does not constitute legal advice."