ViDA, raportointi ja data: mitä EU:n ALV-uudistus tarkoittaa ERP:n kannalta

"ViDA (VAT in the Digital Age) changes the way companies report tax information. The ERP system plays a key role because it gathers all data – sales, purchases, inventory, and accounting – in one place. In this article, we will go through what ViDA means for ERP and how small businesses can prepare."

"ViDA in general"

"ViDA (VAT in the Digital Age) is an EU Commission reform that digitalizes VAT reporting. The key change is the transition to invoice-specific, near real-time reporting."

"This means that invoice data will be reported to authorities automatically – no more separate monthly or quarterly declarations in the current format."

"For a small business, ViDA practically means one thing: data must be in order and in a structured format."

"One common data – the role of ERP"

"Successful implementation of ViDA requires that a company's data is consistent and reliable. Eemel ERP offers a solution for this:"

"Sales data: orders, quotes, and invoices in the same system"
"Purchase data: purchase orders and purchase invoices are linked to inventory and accounting"
"Inventory data: balances, movements, and valuation in real time"
"Accounting data: all the above mentioned is automatically transferred to accounting"

"When data is in one place, real-time reporting required by ViDA is technically simple."

"Master data for SMEs"

"Master data refers to the company's key data registers. The most important for ViDA are:"

"Customer register: correct names, addresses, business IDs and VAT IDs"
"Supplier register: up-to-date supplier information"
"Product register: product VAT rates, HS codes (customs tariff numbers) and units"
"Chart of accounts: correct accounting accounts and VAT codes"

"The quality of master data is critical: if the customer's VAT ID is incorrect, the ViDA report will be rejected."

"Five-point list: prepare for ViDA"

"Clean up master data: check customer, supplier and product register information"
"Start using e-invoicing if you haven't yet"
"Ensure your ERP produces structured data (EN 16931 compliant)"
"Automate accounting and VAT code handling"
"Follow press releases from the Finnish Tax Administration and the EU regarding ViDA's schedule"

"Läs mer about project profitability and time tracking in our project management article."

"Practical example: wholesale trade and VAT reporting"

"A small wholesaler sells products to Finland and Sweden. Currently, the VAT declaration is done monthly, and a separate recapitulative statement is made for EU sales."

"With ViDA:"

"Invoice data is automatically reported in real-time from the ERP"
"Separate recapitulative statement is abolished"
"VAT codes and customer identifiers must be correct in the master data"
"ERP's structured data meets ViDA's requirements without additional work"

"Try it in practice"

"Eemel ERP combines sales, purchases, inventory and accounting. Structured data and automatic reporting are ready for ViDA's requirements."

"Start for free"

"Frequently asked questions"

"When will ViDA come into force?"

"The digital reporting requirements are expected to come into force gradually between 2028–2030. The schedule may be clarified."

"Does the ERP system need to be changed because of ViDA?"

"Not necessarily, if your system supports structured data and e-invoicing. Eemel ERP is already ready."

"What does master data mean in practice?"

"Basic information of customers, suppliers and products: names, addresses, business IDs, VAT identifiers, product codes."

"Does ViDA apply to small businesses?"

"Yes, at least concerning structured data and e-invoicing. There may be simplifications for small businesses."

"How does ERP help with ViDA?"

"ERP collects all data in one place and produces it in a structured format. The reporting required by ViDA happens automatically."

"Sources"

This article is general in nature and does not constitute legal advice.