ViDA, raportointi ja data: mitä EU:n ALV-uudistus tarkoittaa ERP:n kannalta

"ViDA (VAT in the Digital Age) changes the way companies report tax data. The ERP system plays a key role, as it gathers all data – sales, purchases, inventory, and accounting – in one place. In this article, we will go through what ViDA means for ERP and how small businesses can prepare."

"ViDA in general"

"ViDA (VAT in the Digital Age) is an EU Commission reform that digitalizes VAT reporting. The key change is the transition to invoice-level, near real-time reporting."

"This means that invoice data will be automatically reported to authorities – no more separate monthly or quarterly statements in their current form."

"For a small business, ViDA practically means one thing: the data must be in order and in a structured format."

"One common data – the role of ERP"

"Successful implementation of ViDA requires that a company's data is consistent and reliable. Eemel ERP offers a solution for this:"

"Sales data: orders, quotes, and invoices in the same system"
"Purchase data: purchase orders and purchase invoices linked to inventory and accounting"
"Inventory data: balances, movements, and valuation in real-time"
"Accounting data: all of the above is automatically transferred to accounting"

"When data is in one place, real-time reporting required by ViDA is technically simple."

"Master data for SMEs"

"Master data (basic data) refers to the company's core data records. The most important ones for ViDA are:"

"Customer register: correct names, addresses, business IDs, and VAT IDs"
"Supplier register: up-to-date supplier information"
"Product register: VAT rates, HS codes (customs tariff numbers), and units for products"
"Chart of accounts: correct accounting accounts and VAT codes"

"The quality of master data is critical: if a customer's VAT ID is incorrect, the ViDA report will be rejected."

"Five-point list: prepare for ViDA"

"Clean up master data: check information in customer, supplier, and product registers"
"Implement e-invoicing if you haven't already"
"Ensure your ERP produces structured data (EN 16931 compliant)"
"Automate accounting and VAT code handling"
"Monitor announcements from the Tax Administration and the EU regarding ViDA's schedule"

"Czytaj więcej about project profitability and time tracking in our project management article."

"Practical example: wholesale company and VAT reporting"

"A small wholesale company sells products to Finland and Sweden. Currently, the VAT declaration is done monthly, and a separate summary declaration is made for EU sales."

"With ViDA:"

"Invoice data is automatically reported in real-time from the ERP"
"The separate summary declaration will be abolished"
"VAT codes and customer identifiers must be in order in master data"
"ERP's structured data meets ViDA's requirements without additional work"

"Try it in practice"

"Eemel ERP combines sales, purchases, inventory, and accounting. Structured data and automatic reporting are ready for ViDA's requirements."

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"Frequently asked questions"

"When will ViDA come into force?"

"The requirements for digital reporting are expected to come into force in phases between 2028–2030. The schedule may be refined."

"Must the ERP system be changed due to ViDA?"

"Not necessarily, if your system supports structured data and e-invoicing. Eemel ERP is already ready."

"What does master data mean in practice?"

"Basic information for customers, suppliers, and products: names, addresses, business IDs, VAT IDs, product codes."

"Does ViDA apply to small businesses?"

"Yes, at least concerning structured data and e-invoicing. Small businesses may receive simplifications."

"How does ERP help with ViDA?"

"ERP gathers all data in one place and produces it in a structured format. The reporting required by ViDA happens automatically."

"Sources"

This article is general in nature and is not legal advice.