ViDA, raportointi ja data: mitä EU:n ALV-uudistus tarkoittaa ERP:n kannalta
ViDA (VAT in the Digital Age) muuttaa tapaa, jolla yritykset raportoivat verotietoja. ERP-järjestelmä on avainasemassa, koska se kokoaa kaiken datan yhteen paikkaan.
"ViDA (VAT in the Digital Age) will change the way businesses report tax information. An ERP system is key, as it consolidates all data – sales, purchases, inventory, and accounting – in one place. In this article, we will go through what ViDA means for ERP and how small businesses can prepare."
"ViDA in general"
"ViDA (VAT in the Digital Age) is an EU Commission reform that digitalizes VAT reporting. The key change is the transition to invoice-specific, near real-time reporting."
"This means that invoice data will be reported to authorities automatically – no more separate monthly or quarterly declarations in their current form."
"For a small business, ViDA practically means one thing: the data must be in order and in a structured format."
"One common data – the role of ERP"
"Successful implementation of ViDA requires that a company's data is consistent and reliable. Eemel ERP offers a solution for this:"
- "Sales data: orders, quotes, and invoices in the same system"
- "Purchase data: purchase orders and purchase invoices linked to inventory and accounting"
- "Inventory data: balances, movements, and valuation in real-time"
- Accounting data: all the above mentioned is automatically transferred to accounting
When data is in one place, real-time reporting required by ViDA is technically simple.
Master data for SMEs
Master data (basic data) refers to the company's core data records. The most important for ViDA are:
- Customer register: correct names, addresses, business IDs, and VAT IDs
- Supplier register: up-to-date supplier information
- Product register: product VAT rates, HS codes (customs tariff numbers), and units
- Chart of accounts: correct accounting accounts and VAT codes
The quality of master data is critical: if a customer's VAT ID is incorrect, the ViDA report will be rejected.
Five-point list: prepare for ViDA
- Clean up master data: check information in customer, supplier, and product registers
- Adopt e-invoicing if you haven't already
- Ensure your ERP generates structured data (EN 16931 compliant)
- Automate accounting and VAT code handling
- Monitor tax authorities' and EU announcements regarding ViDA's schedule
Læs mere about project profitability and time tracking in our project management article.
Practical example: wholesale company and VAT reporting
A small wholesale company sells products to Finland and Sweden. Currently, VAT declarations are made monthly, and a separate summary declaration is made for EU sales.
With ViDA:
- Invoice data is reported automatically in real time from the ERP
- The separate summary declaration will be abolished
- VAT codes and customer identifiers must be in order in the master data
- ERP's structured data meets ViDA's requirements without additional work
Try it in practice
Eemel ERP combines sales, purchases, inventory, and accounting. Structured data and automatic reporting are ready for ViDA's requirements.
Start for freeFrequently asked questions
When will ViDA come into effect?
Digital reporting requirements are expected to come into force in phases between 2028 and 2030. The schedule may be refined.
Do I need to change my ERP system because of ViDA?
Not necessarily, if your system supports structured data and e-invoicing. Eemel ERP is already ready.
What does master data mean in practice?
Basic information on customers, suppliers, and products: names, addresses, business IDs, VAT identifiers, product codes.
Does ViDA apply to small businesses?
Yes, at least regarding structured data and e-invoicing. There may be simplifications for small businesses.
How does ERP help with ViDA?
ERP collects all data in one place and provides it in a structured format. The reporting required by ViDA happens automatically.
This article is general in nature and does not constitute legal advice.